Candidate Nomination Form

Please make sure you read, download and print the Candidate Nomination Form and Code of Conduct.

If you are commonly known by a different name from that which appears in formal documents – for example an abbreviated form of your first name, such as Charlie instead of Charlotte, a different first name entirely or your maiden name, you can choose to use that name and have that on the ballot form for the election. You need to include your chosen name on the nomination form and its use will be endorsed by the Jersey Electoral Authority. This is to ensure that candidates do not use names which could be regarded as offensive or jocular and thereby undermine the importance of the election.
  • You need to find 10 people who live in your Parish, if you are standing as a Connétable or Constituency, if you are standing as a Deputy.
  • All signatures on the nomination form must be wet ink signatures. Electronic signatures will not be acceptable.
  • You will need to plan for how you will collect the 10 signatures in support of your nomination. Those signing your form must be on the electoral register in your Parish or Constituency.
  • You will be provided with a date and time stamped receipt.
  • Once submitted, your form will be scanned and forwarded to the electoral administrators of the area which you wish to represent. Staff will verify your details and those of your proposer and seconders to ensure they are all eligible to support your nomination. You will be contacted should any issues arise and given the opportunity to revise your form. This will then be resubmitted to the relevant Parish. Once confirmed, you will receive email confirmation from the JEA that your nomination has been successfully verified.
  • If you are standing as a candidate endorsed by a political party, you must get the section signed by two party representatives, before you get your proposer or seconders to sign the form.

Your completed nomination form must be submitted by hand. You can hand in your form at the States Greffe Information Centre, Morier House, Halkett Place, St. Helier between Wednesday 11 May and 5pm Friday 13 May 2022.

What else do I need to do?

As well as your nomination form, you need to sign and hand in a declaration to say that you are qualified to stand for election and also you must declare any convictions that you might have (these will be published in summary form on your page on vote.je).

You also need to send us your manifesto (up to 500 words), contact details and a high-resolution digital photograph when you submit your nomination form. You can email this through [email protected].

This will be published on vote.je and also circulated within the booklet delivered to all households in your Parish/ Constituency.

When can I start campaigning?

You can start campaigning at any time. You do not have to wait until you are nominated to declare that you will run for election, ask people to support you or publish campaign material.  However, you should be aware that election spending limits apply from 4 months from election day – February 22 2022, so you will need to keep a record of your spending from that date up to and including election day on 22 June 2022 and declare anything you may have purchased before that date if it will be used to promote or procure your election.

The spending limit is set at £2050 per candidate plus 13p for every person on the electoral register in the Parish/Constituency in which the candidate is standing. You will be able to get a rough idea of the numbers on the electoral register from the Parish Hall/s, but the final spending limit will be confirmed on 15 June when the supplementary electoral register closes.

  • The main electoral register will close at noon on Tuesday 10 May 2022. Anyone who registers by this date can vote by post or pre poll or on election day itself.
  • The supplementary register will close at noon on Wednesday 15 June 2022. Anyone who registers by this date can only vote on election day itself.

 

You will officially become a candidate once your nomination paper has been submitted and verified. On Wednesday 18 May an announcement will be made on vote.je detailing all of the candidates standing in the 2022 elections and this will signal the start of the official campaign period.

Once you have officially become a candidate, you are entitled to a copy of the electoral register.

During the campaign, you may:

• Encourage people who are not on the electoral register to apply for registration. Individuals can register online here

• Help voters with information about postal and pre-poll voting

Postal voting

The Law has been changed so that anyone can apply to postal vote if it is more convenient for them to do so. Voters need to apply in advance and then the relevant ballot papers will be sent to them, along with a pre-paid returns envelope and a declaration form to confirm their identity. Registration opens on 4 April 2022 and the deadline for applying for a postal vote for the election is noon on Wednesday 1 June 2022.

Pre-poll

People can also pre poll if they would rather vote in person but might struggle to vote on election day itself.  Pre-poll will be open from Monday 13 June  – Friday 17 June 2022. It will be based at St. Paul’s Centre in New Street and the opening times are as follows –

  • 8.30-5.00 Monday 13 June – Thursday 16 June
  • 8.30-4.00 Friday 17 June

What help is available to me as a candidate?

All the information you need about the election process is on the vote.je website.

Vote.je offers many ways to promote your candidacy in this election. There is no charge for this and so the cost is not included in your expenses total.

  • Inclusion in district-wide manifestos booklet
  • Individual page on vote.je
  • Video clip
  • Hustings film

Manifestos booklet

We will send a manifestos booklet to every household in your Parish/Constituency before the election. This booklet will contain information about all the candidates who are standing for election in your area.

To include your information in this booklet, you must send us your manifesto (up to 500 words), contact details and a high resolution digital photograph when you submit your nomination form. You can email [email protected].

Please note that if you do not submit your information by 5pm on Friday 13 May 2022 your details will not be in the booklet. There is a 500 word limit for your manifesto and we will cut the printed text short if you exceed the word total. Upload your manifesto as a typed text document such as a Word or PDF file. We will NOT make changes to spelling, grammar and punctuation – you will need to check this. Your contact details do not count towards your 500 word limit.

Contact details

We will need your full name, email address and a contact telephone number. You can also include social media/website details if applicable. If you are a member of a political party please let us know so that we can include your party logo.

Photograph

This should be a head and shoulders shot of you facing the camera. Please ensure that your photograph is in focus and well lit. Do not add any electoral messages or text to your photograph. Send your photograph as either a JPEG, GIF or PNG file (recommended size 2mb – 5mb). Please take care when submitting your information. We will e-mail you a copy of what we upload for your information.

Data protection

If you are standing as a candidate you will need to access the Electoral Register (Electoral Roll) during your campaign. Copies of the Register can be provided to anyone who is standing for election once they have been nominated, but the register must only be used for election purposes. The electoral register contains people’s personal data and so its use is very carefully controlled. You will need to register with the Jersey Office of the Information Commissioner (JOIC) as a data controller whilst you are an election candidate. There is no charge for this, however you must register before you can use the electoral register.

Step-by-step guidance on how to register is available on the JOIC’s website here

As a candidate for election, it is your responsibility to ensure you comply with the Data Protection (Jersey) Law 2018 and Data Protection Authority (Jersey) Law 2018. If you are provided with a copy of the electoral register for election purposes, you must only use it in connection with those purposes and not disclose any details that appear in the electoral register to other persons. If you have supplied a copy of the electoral register to your supporters, they must also comply with the requirements above. You must ensure that you keep the electoral register secure. Once you no longer need the register for any electoral purpose, you should securely destroy any copies supplied to you as a candidate in accordance with the Information Commissioner’s guidelines.

To find out more information about your duties as a data controller, please visit the JOIC website here

Candidate video profile

We will film a short clip (2 minutes) which we will upload to your individual candidate page on the vote.je website. Filming will take place at the States Greffe, Morier House, Halkett Place, St. Helier in the days after the nominations are announced. Candidates will be contacted with details.

You should prepare your script in advance. You will have up to two minutes’ speaking time (which equates to around 250 words). We will upload your video to the vote.je website.

Hustings meetings

Vote.je will film and upload a hustings meeting for each Parish/Constituency.  You can use clips from the film on your own websites/social media sites.  Historically hustings have been filmed physical events, usually at a Parish Hall. However, for last year’s St. Clement by-election we hosted the first live online event, which was a great success and is available to watch on our YouTube channel. Voters could submit questions in advance or live – in writing or on screen. This year, we’re planning to use the States Chamber to host one filmed hustings event for each of the 9 Constituencies and also one for each of the 12 Parish districts.

Candidates might still be keen to hold additional ‘in person’ hustings at the Parish Halls or other locations and you are very welcome to do so, and we will publicise when they are taking place via vote.je, but it will be a matter for candidates to plan and manage those events themselves and to meet the costs between you of any sound equipment or filming which may be required.

We will be booking dates throughout May and June for hustings to be held in the States Chamber. We’ve started asking Islanders to submit topics they would like to see discussed at these events and we’re working on a structure and digital time stamps that will allow voters to jump to the answers they’re most interested in.

Election expenses declaration

Within 4 weeks of the election, you are required to submit a written declaration of election expenses, itemising the amounts spent; whether you are elected or not by Wednesday 20 July 2022. The JEA will send you a reminder 5 working days before the deadline. Anyone failing to submit a form by the deadline without reasonable excuse, will be guilty of an offence and liable to a fine. When you submit your form, you will be provided with a written acknowledgement of its receipt by the JEA.

The JEA may ask for further details, including invoices, to be provided so it is vital you keep copies of receipts for all your election related expenditure from 22 February 2022 onwards.

Induction

If you are elected, we need you to set aside some time during the period following your election. During this time, the States Greffe will be running a detailed induction programme, covering all aspects of the work of a States Member.

You will be sworn in at 10.00am on Monday 27 June 2022 in the Royal Court and be expected at your first formal States meeting on Tuesday 5 July 2022If you have any questions please email [email protected] or call Lisa Hart, Deputy Greffier on 441021.

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